Committee Meeting - May 2nd, 2011

We need more teams. Talk to anyone that we think would want to start a team. Every committee member should try to sign up 2 new teams.

Cut off date for business card entry will be June 6. They should really be turned in by the May Team Captain Meeting.

There will be a new Grand Marshall this year and a surprise Honorary Chair.

Kids Camp is sponsored again this year. Things are coming together nicely. They need sign ups to help with the camp. A one hour shift would be good. We need donations of juice boxes, candy, and small toys at the June Captain's Meeting.

We saw the survivor badges. They are sheriff badges with purple ribbons. They are really cool.

Rodeo parade will be our next big job. We will meet the day of at around 7 pm to decorate.

We need video work done. Bring Dave Machin to next meeting.

We need info to get where it needs to be. Programs, fundraising, sponsors, etc. Move the information along to committee members. Programs need to be printed and we need special thanks and sponsors. We can also put stuff up on the site.

Going Crazy Update

Arlene gave me the notes from the March Captain's meeting.  I guess I wasn't the only one that got mixed up.  The room wasn't even available.  Anyway, there is a new business card sales program.  For a $100 donation you can put your business card in the program.  Sounds like a good deal to me.  Thanks.

Description of Program: Click Here

Donation form: Click Here

Flier from the Committee Meeting

Here is the flier that I have been meaning to put up for 3 weeks.  Sorry.

Committee Meeting April 4, 2011

We need more signs for the day of the event. We need signs on the 101 freeway to let people know where the event is. We will need Cal Trans permission to put signs up on one side of the freeway. If you know anyone who can donate signs, let Tony know.

Our current decoration chair has decided that the only way she can get help decorating is by having a contest. Teams will make a fake building that looks like old western buildings. Winners will win $500. See attached flier.

Survivor tent will have cakes donated and water. There will be a cooler with lots of ice. The dancing at midnight will still be going on. The dance floor will be moved out. Coolers have been donated and most of the decorations are taken care of.

We need horseshoes for centerpieces. The high school welders will make them into cancer ribbons.

Business card sales need to have the team name on them. You can give the money to a certain person, but the team name has to be on it. Put the forms in the team captain envelopes.

Food committee has been started, but help is needed. We will posting food donation forms soon. We need fruit and pastries for the survivor breakfast. Donations, donations, donations.

Team captains need to assign one person to help clean up. We need help cleaning up. We need lots of people cleaning up. We need some incentive to encourage people to stay and clean up.

The program is going well. We need a roster of committee members and we need a picture of all of us. Pictures next committee meeting. Wear your western gear. We also need a spotlight family to put in the program. Let us know if you can think of anyone.

We need people to sign up for games and events. We will be putting a list of events together and email blasting the team captains.

Send all emails through Tony first and he will get read and sort through them. Deb cannot answer all the questions since she has too much to do.

Thanks, Tara





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Testing Photo Imports from iPad

This has nothing to do with Relay for Life, but since I am now the Online Chair I thought I better figure out how to be more technical. Here is a picture of my neighbor's yard. We are thinking of doing something similar in our backyard to stop the flooding. After the last rain we were under quite a bit of water.


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Going Crazy

I showed up to the Captain's Meeting a week late. I was totally on time, had my name badge on, and money to turn in. However, the parking lot was bare as a baby's butt. Sorry guys. I forget that the meetings are the 3rd Thursdays instead of the last Thursdays. I even put it in my calendar wrong. I must be trying to do too much. I'll get the info from Arlene later.

Committee Meeting - March 7, 2011

Committee Meeting March 7

Rally on March 10th - (I know I am late posting this)

No mailers this year, but we did email blasts and radio and tv spots this year.  There was a good turn out so I guess everyone got the information. 

50 teams already have signed up.  That is half our goal and we have about 10 weeks to go.

There was a 10 minute video about what it means to relay and our Chair, Tony Gonzales, had his mom talk about surviving breast cancer.

Other agenda items were:  how to fight back against cancer, how to form a team, and how to raise donations.  We ended with birthday cake to celebrate more birthdays.

Follow up plan.  Make sure that you call them and make sure that they sign up.

Important information at www.xoutcig.com to help kids stay away from tobacco.

Relay for Life has gone National.  That means that the events are changing and we get more help from the American Cancer Society.  You will be seeing some new systems coming on line including new programs at the event.  However, now pins this year.  This year committee members and team captains will get some exciting new gifts.  Survivors also will not get pins this year.  We have decided that they should get Sheriffs badges to match our theme that we will pay for.

The programs we will have business card sales in the back.  We will be getting forms soon.  Businesses can pay $100 and get their business cards in the program.  The money goes toward the team money.  Turn in the forms and the money at the Captain's meetings.

Paint the town purple will be our next big event after rally.  May first is the traditional date, but Janna has something cooking up for us and she will let us know at the next meeting.

The Rodeo float will be after that.  Let's help decorate.  Rodeo is the first weekend in June and the parade is on Saturday morning.  

We still need help running committees.  We need about 4 people to organize the food.  We need help with accounting and spirit points.